Office and Development Coordinator

Location: Washington, DC
Reports To: Development Director
Job Classification: Part-time (30 hours per week)

General responsibilities of the position

 

THIS POSITION IS NOW FILLED.

 

General Support (10-12 hours per week)

• Coordinate various office tasks and functions to ensure office operations run smoothly at all times
• Provide administrative support to the Executive Director, Director of Operations and Development Director
• Makes travel arrangements such as booking flights, cars, and hotel or restaurant reservations as needed
• Answers phone calls, schedules meetings and supports visitors
• Exhibits polite and professional communication via phone, e-mail, and mail
• Carries out administrative duties such as filing, typing, copying, scanning, etc.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Contributes to team effort by accomplishing related results as needed

Development Support (15-18 hours per week)

• Coordinate gift and pledge tracking.
• Enter records in database and process all incoming gifts and pledges
• Send timely acknowledgments of all gifts and pledges
• Total gift batches, confirm deposit amounts, scan gift backup, prepare and make bank deposits
• Produce monthly reports on revenue and expenses of the Annual Fund and any additional fundraising campaigns in collaboration with the Development Director
• Maintain accurate and up-to-date donor lists
• Assist the Development Director in sending fundraising e-blasts, specialized fundraising emails, in-house mailings, mail house mailings, and customized donor communications
• Support the Board of Directors and Development Committee in ad hoc outreach campaigns to donors and prospects through phone calls, greeting cards, emails or personal notes
• Assist with research and creation of reports for monthly Development Committee and annual Board of Directors meetings
• Assist with research for Annual Report
• Assist the Development Director in planning and producing development events ( online and in person)
• Conduct donor/grant prospect research as directed by Development Director
• Achieve proficiency in current and future databases, PressPoint and MailChimp software, and learn new software as needed
• Other duties as assigned

Experience, Abilities & Skills

• Bachelor’s degree preferred
• Minimum of 1-3 years of work or intern experience in administrative support, ideally in nonprofit fundraising
• Excellent time management skills, with attention to detail
• Proficient with Microsoft Office Suite applications and Zoom video conferencing
• Administrative Writing Skills
• Ability to work independently as well as collaboratively; self-starter; proactive problem solver
• High level of professionalism. Ability to exercise discretion and good judgement
• Preference will be given to candidates from the Metro Washington, DC area because occasional on-site office work will be required.
• We are prioritizing applicants interested in working more hours in the future.

Salary

$30,000 – 40,000 Hourly rate

Benefits

• Health insurance with health savings account
• Life insurance
• Paid time off
• Flexible schedule

Start Date: As soon as possible

Submit resume and cover letter to: Kerri Saucier, Development Director, shaleminstitutejobs@gmail.com. In the cover letter, please describe how you connect with or relate to the mission of Shalem.

Please do not inquire by telephone. We will be in touch with qualified candidates.