Office and Development Coordinator

Location: Washington, DC
Reports To: Development Director
Job Classification: Part-time (30 hours per week)

General responsibilities of the position




General Support (10-12 hours per week)

  • Coordinate various office tasks and functions to ensure office operations run smoothly at all times
  • Provide administrative support to the Executive Director, Director of Operations and Development Director
  • Makes travel arrangements such as booking flights, cars, and hotel or restaurant reservations as needed
  • Answers phone calls, schedules meetings and supports visitors
  • Exhibits polite and professional communication via phone, e-mail, and mail
  • Carries out administrative duties such as filing, typing, copying, scanning, etc.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
  • Contributes to team effort by accomplishing related results as needed

Development Support (15-18 hours per week)

  • Coordinate gift and pledge tracking.
  • Enter records in database and process all incoming gifts and pledges
  • Send timely acknowledgments of all gifts and pledges
  • Total gift batches, confirm deposit amounts, scan gift backup, prepare and make bank deposits
  • Produce monthly reports on revenue and expenses of the Annual Fund and any additional fundraising campaigns in collaboration with the Development Director
  • Maintain accurate and up-to-date donor lists
  • Assist the Development Director in sending fundraising e-blasts, specialized fundraising emails, in-house mailings, mail house mailings, and customized donor communications
  • Support the Board of Directors and Development Committee in ad hoc outreach campaigns to donors and prospects through phone calls, greeting cards, emails or personal notes
  • Assist with research and creation of reports for monthly Development Committee and annual Board of Directors meetings
  • Assist with research for Annual Report
  • Assist the Development Director in planning and producing development events ( online and in person)
  • Conduct donor/grant prospect research as directed by Development Director
  • Achieve proficiency in current and future databases, PressPoint and MailChimp software, and learn new software as needed
  • Other duties as assigned

Experience, Abilities & Skills

  • Bachelor’s degree preferred
  • Minimum of 1-3 years of work or intern experience in administrative support, ideally in nonprofit fundraising
  • Excellent time management skills, with attention to detail
  • Proficient with Microsoft Office Suite applications and Zoom video conferencing
  • Administrative Writing Skills
  • Ability to work independently as well as collaboratively; self-starter; proactive problem solver
  • High level of professionalism. Ability to exercise discretion and good judgement
  • Preference will be given to candidates from the Metro Washington, DC area because occasional on-site office work will be required.
  • We are prioritizing applicants interested in working more hours in the future.


$30,000 – 40,000 Hourly rate


  • Health insurance with health savings account
  • Life insurance
  • Paid time off
  • Flexible schedule

Start Date: As soon as possible

Submit resume and cover letter to: Kerri Saucier, Development Director, In the cover letter, please describe how you connect with or relate to the mission of Shalem.

Please do not inquire by telephone. We will be in touch with qualified candidates.


Our mission is to nurture contemplative living and leadership.


In 2025, Shalem will be a dynamic and inclusive community, empowered by the Spirit, where seekers engage in transformation of themselves, their communities, and the world through spiritual growth, deep connection, and courageous action.