Shalem is hiring!
Office and Development Coordinator
Location: Washington, DC
Reports To: Development Director
Job Classification: Part-time (30 hours per week)
General responsibilities of the position
General Support (10-12 hours per week)
● Coordinate Various office tasks and functions to ensure office operations run smoothly at all times
● Provide administrative support to the Executive Director, Director of Operations and Development Director
● Makes travel arrangements such as booking flights, cars, and hotel or restaurant reservations as needed.
● Answers phone calls, schedules meetings and supports visitors.
● Exhibits polite and professional communication via phone, e-mail, and mail.
● Carries out administrative duties such as filing, typing, copying, scanning etc.
● Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
● Contributes to team effort by accomplishing related results as needed.
Development Support (15-18 hours per week)
● Coordinate gift and pledge tracking. Enter records in database and process all incoming gifts and pledges
● Send timely acknowledgments of all gifts and pledges
● Totals gift batches, confirms deposit amounts, scans gift backup, prepares and makes bank deposits
● Produce monthly reports on revenue and expenses of the Annual Fund and any additional fundraising campaigns in collaboration with the Development Director
● Maintain accurate and up-to-date donor lists
● Assist the Development Director in sending fundraising e-blasts, specialized fundraising emails, in-house mailings, mail house mailings, and customized donor communications
● Support the Board of Directors and Development Committee in ad hoc outreach campaigns to donors and prospects through phone calls, greeting cards, emails or personal notes
● Assist with research and creation of reports for monthly Development Committee and annual Board of Directors meetings
● Assist with research for Annual Report
● Assist the Development Director in planning and producing development events ( online and in person)
● Conduct donor/grant prospect research as directed by Development Director
● Achieve proficiency in current and future databases, PressPoint and MailChimp software, and learn new software as needed
● Other duties as assigned
Experience, Abilities & Skills
● Bachelor’s degree preferred
● Minimum of 1-3 years of work or intern experience in administrative support, ideally in nonprofit fundraising
● Excellent time management skills, with attention to detail
● Proficient with Microsoft Office Suite applications and Zoom video conferencing
● Administrative Writing Skills
● Ability to work independently as well as collaboratively; self-starter; proactive problem solver
● High level of professionalism. Ability to exercise discretion and good judgement.
● Preference will be given to candidates from the Metro Washington, DC area because occasional on-site office work will be required.
● We are prioritizing applicants interested in working more hours in the future.
Salary
$30,000 – 40,000 Hourly rate
Benefits
Health insurance with health savings account.
Life insurance
Paid time off
Flexible schedule
Start Date: As soon as possible
Submit resume and cover letter to: Kerri Saucier, Development Director, shaleminstitutejobs@gmail.com. In the cover letter, please describe how you connect with or relate to the mission of Shalem.
Please do not inquire by telephone. We will be in touch with qualified candidates.
